How To Find A Blog That Changed Their Url
Update: This post was updated on July 22, 2020.
When you set user photos in Microsoft 365 (Office 365), they propagate through the whole Microsoft 365 tenant and apps integrated with Azure Advert. This means that they are displayed in Outlook, Teams, SharePoint, and more. Past default, any user tin can alter their photo to annihilation they like. This might be a problem for admins who desire to go along everything in guild. In this article, I'll bear witness y'all why and how to block users from changing their photos in Microsoft 365.
Why to preclude users from changing photos in Microsoft 365?
The most important reason to lock the power of users to alter their profile photos is to ensure a unified visual identity. If you don't restrict permissions, any user can overwrite the photo that you (the admin) prepare for them in Microsoft 365 to comply with your arrangement'south guidelines. When users control their contour pictures, it'south incommunicable to maintain the aforementioned quality across the whole organisation. What'south more, since users can alter their photos from a few different places, they might end upwards having different photos in diverse Microsoft 365 apps (photos can take up to 72 hours to sync or can run into sync issues). That'due south why setting restrictions on user profile photograph management in Microsoft 365 is crucial for many companies.
Where can users alter their profile photo?
The challenging part with preventing users from changing their Office/Microsoft 365 photos is that users can change them from more than one place independently:
Delve:
Microsoft 365 profile:
SharePoint Online
Microsoft Teams:
Luckily, since April 2020 Microsoft Teams honor the Outlook on the web (OWA) policy settings, so at that place are only two settings that demand to be changed to take full control of user photos in Microsoft 365.
Important: Users can also change their photos using the post-obit URL: https://outlook.office.com/mail/changephoto. That's where blocking gets tricky, but I will get to that.
How to block users from changing their photos in Microsoft 365
To successfully forestall users from changing their own profile photos, yous need to:
- Change your Outlook on the web policy.
- Set up SharePoint Online permissions.
- Block access to the direct photograph settings link.
To do so, you'll need to utilise PowerShell, Microsoft 365 admin middle, and do something nearly the URL which can exist used every bit a backstairs.
Change Outlook on the web policy settings
First, you lot demand to start a remote PowerShell session to your Microsoft 365 (Substitution Online). See instructions in this article.
If you want to prevent all users from changing their profile photos, y'all demand to change the default OWA (Outlook on the Web) policy. The default policy'due south name is OwaMailboxPolicy-Default. While its name can exist changed, the default policy gets recreated with the default name and will be applied to newly created users. Since you tin can have other policies that apply to a subset of users just, permit'due south first cheque what policies you lot take by running:
Get-OwaMailboxPolicy | FL name,SetPhotoEnabled
The results suggest that I only accept the default Outlook on the spider web mailbox policy, and it allows users to change their profile photos.
To prevent all users from changing their pictures, I can run:
Set-OwaMailboxPolicy OwaMailboxPolicy-Default -SetPhotoEnabled $faux
And that's it. Within upward to 60 minutes, all users who try to change their profile photograph will neglect to practise then (unless they use SharePoint, but I'll get to this in the next section).
If you want to forestall only a subset of users from changing their photos, you need to create a new mailbox policy, alter its SetPhotoEnabled attribute and assign information technology to the subset of users. See instructions below.
Note: You can create a new Outlook on the web policy in the Exchange admin center (EAC) and assign it to users. Nonetheless, currently, you cannot change the SetPhotoEnabled parameter using this interface, then I'll show the whole process using PowerShell merely.
First, create a new Outlook on the web policy with the SetPhotoEnabled attribute set up to $imitation:
New-OwaMailboxPolicy "Prevent users from changing their photos" | Set-OwaMailboxPolicy -SetPhotoEnabled $false
To apply the policy for a single user (j.doe in the example below), run the following cmdlet:
Set-CASMailbox -Identity [email protected] -OwaMailboxPolicy "Prevent users from changing their photos"
To apply the OWA mailbox policy to more users, it's easiest to use the Foreach loop. In the example beneath, I employ PowerShell to get all members of the Microsoft 365 group called "Marketing" and apply the new policy to them:
$members=(Get-UnifiedGroupLinks "Marketing" -LinkType members).UserPrincipalName; Foreach ($member in $members) {Set-CASMailbox -Identity $member -OwaMailboxPolicy "Prevent users from changing their photos"}; One time yous apply the change, you lot can use the following cmdlet to check if the correct OWA mailbox policy has been applied to users:
Get-CASMailbox | FL name,OwaMailboxPolicy
This concludes changing the Outlook on the web mailbox policy to prevent users from changing profile photos. Information technology should wor for all places other than SharePoint. The next step is to change your SharePoint Online settings.
SharePoint Online profile policy
Setting up your SharePoint Online contour policy requires you to use the Microsoft 365 admin heart interface.
- Go to Microsoft 365 admin eye, click Show all in the left menu and choose SharePoint to access the SharePoint Online admin center.
- In the SharePoint Online admin center, click More features, and click Open up in the User profiles section.
- Go to Manage User Properties.
- Click Picture and then click Edit Policy.
In the Policy settings, clear the Allow users to edit values for this holding checkbox, scroll down and click OK.
From now on, users should no longer exist able to edit their profile photos from SharePoint. This applies to all users in your Microsoft 365 system. Currently, there is no method to fine-tune this policy to forestall only specific users from changing their contour photos in SharePoint Online.
Block the URL that links to the photograph settings
Now, this is a catchy part. Whatsoever user who visits the https://outlook.office.com/mail/changephoto URL will be able to alter their Microsoft 365 photo. Nearly solutions used to cake URLs, like editing the hosts file or changing the DNS settings, volition non piece of work for a specific URL, only for a whole domain. Blocking the whole outlook.office.com domain will make Outlook on the spider web inaccessible. Besides, you will need to block this domain for mobile devices, besides. So, to completely preclude your users from irresolute their Microsoft 365 photo, you can:
- Use Client Access Rules to completely block admission to Outlook on the Web and its settings. Users volition notwithstanding exist able to use Outlook for their mailing needs.
- Block the specific URL with a firewall. This seems like the most elegant solution, but requires a firewall with such a characteristic and being able to use this firewall for all users' connections to Microsoft 365.
Changing all these settings stops users from editing their photos just still allows anybody to see the assigned profile images. Since users can no longer edit their picture attribute, you can manage user photos without worrying that someone will overwrite them.
How to manage user photos in Microsoft 365
CodeTwo User Photos is a gratuitous tool that allows you to centrally manage profile photos in Microsoft 365 for all users. If you're an admin, you can apply this app later on preventing users from irresolute their profile images. It will aid you easily upload user photos to Microsoft 365, and so that they will announced in SharePoint, Exchange Online, Outlook on the web, Microsoft Teams and practically any Microsoft 365-connected app and service.
What's more, the tool will let y'all automatically rotate and resize images, then that they ever meet Microsoft 365 photo requirements.
Download information technology here for complimentary
See more than:
- How to add user contour photos to email signatures
- How to add together user photos to Part 365 without PowerShell
- How to prevent Office 365 users from sending emails outside the organization?
Source: https://www.codetwo.com/admins-blog/prevent-users-from-changing-profile-photos-microsoft-365/
Posted by: amundsonswayse.blogspot.com
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